Programme participants (older adults)
Name and contact details (e.g. telephone number, address and email address)
We collect the first name and last name of programme participants in order to deliver our programme effectively and keep an accurate record of participant attendance. These aggregated figures are also shared with funders, but no personal information is shared with them.
We collect contact information for participants to invite them to events, for welfare calls or as part of programme activities. We use addresses to send post to the participant, e.g. InCommon magazine and to knock on their door to invite them to events taking place in the communal lounge
What is the legal basis?
Legitimate interest (until the registration form is completed) and consent thereafter
Photographs, audio recording and video recording
We take photos and recordings in workshops to promote the impact of the programme, e.g. via our website/social media, in the form of case studies to funders, etc.
What is the legal basis?
Consent (registration form)
Equality monitoring information including gender, sexuality and ethnicity
We collect this information to report to funders about the reach of programmes. Longer term this will enable us to learn whether our programmes are reaching people from different demographics equally, and potentially explore barriers for, or target recruitment towards, underrepresented groups
What is the legal basis?
Explicit Consent (optional questions on registration form)
Demographic and personal details including age, date of birth, marital status, nationality, education/work histories, academic/professional qualifications, hobbies, family composition, and dependants
We collect this information if it is relevant to our programme. We may process demographic information and personal details, e.g. for our equality monitoring and reporting to funders.
What is the legal basis?
Explicit Consent (registration form)
Safeguarding or welfare notes from communication with older participants
Notes are recorded for the safety of participants. We take these to ensure there is an accurate record of what we observe or are told and so we can act responsibly to safeguard participants and promote their welfare.
Sometimes older participants may share sensitive details for example health issues, difficulties with finances which might be used to make a referral for further support.
What is the legal basis?
Explicit Consent (specified on registration form)
If a sensitive disclosure is made, the individual should be reminded that we may have a duty to widen confidentiality, and where possible offer the individual control over how this happens.
If necessary and consent is not given, legal obligation (e.g. duty to safeguard an adult at risk). Please see our Safeguarding Policy for more details.