Programme participants (under 18)
Name
We collect the first and last name of participants in order to deliver our programme effectively and keep an accurate record of participant attendance. These figures are also shared with funders.
What is the legal basis?
Legitimate Interest
Photographs, audio recording and video recording
We take photos and recordings in workshops to promote the impact of the programme, e.g. via our website/social media, in the form of case studies to funders, etc.
What is the legal basis?
Consent of parents (parent permission letter).
Children’s consent should also be respected, i.e., children should be aware that photos are being taken and able to request that they don’t want their photo taken.
Children’s/young people’s equality monitoring data (gender, ethnicity)
We collect this information on programmes where funders request this to report the reach among certain demographics.
What is the legal basis?
Consent (collected via an optional form)
Safeguarding notes from communication with children
Notes are recorded for the safety of participants. We take these to ensure an accurate record of what we observe or are told, so we can act responsibly to safeguard participants and promote their welfare. We would share relevant information with emergency services in situations where there is a real risk of harm.
Legally we can store and share information for safeguarding purposes, including sensitive and personal information and this information should be treated as 'special category personal data'. This includes allowing practitioners to share information, regarding 'safeguarding of children at risk', without consent if it is not possible or reasonable to gain consent
What is the legal basis?
Legal obligation (e.g. duty to safeguard a vulnerable child). Please see our Safeguarding Policy for more details.